The Hobby Show Management System offers a comprehensive set of features designed to support the end-to-end management of hobby shows.
This section provides a detailed breakdown of all system features, organized by functional areas.
Show Management Features
Show Setup
- Show Creation: Create and configure new shows
- Date Management: Set show dates, registration periods
- Location Settings: Configure physical show location
- Billing Configuration: Set up cost structure for entries
- Category Management: Create and organize competition
- Show Awards: Configure available awards for entries
Show Control
- Show Cloning: Clone existing shows for recurring events
- Show Status Dashboard: Overview of current show status
- Registration Control: Open/close registrations
- Publication Control: Manage results publication
- Show Switching: Switch between active shows
- Import/Export: Import and export show data
Entrant Management Features
Registration
- User Registration: New user sign-up process
- Entrant Profiles: Create and manage entrant information
- Show Registration: Register entrants for specific shows
- Class Assignment: Assign entrants to appropriate classes (Junior, Senior, etc.)
- Communication Preferences: Manage communication opt-in settings
Check-in
- Entrant Check-in: Check-in process for show day
- Payment Processing: Record and track entrant payments
- Badge Printing: Print entrant identification badges
- Quick Check-in: Streamlined check-in for pre-registered entrants
Entry Management Features
Entry Administration
- New Entry Creation: Submit new entries to shows
- Category Selection: Assign entries to appropriate categories
- Photo Upload: Upload and manage entry photos
- Entry Editing: Modify entry details
- Entry Copying: Create new entries based on existing ones
- Entry Deletion: Remove entries when needed
- Entry Numbering: Automatic sequential numbering of entries
Entry Administration
- Bulk Operations: Perform actions on multiple entries
- Category Reassignment: Move entries between categories
- Photo Management: Manage, replace, or contribute photos
- Entry Validation: Validate entries against category
- Entry Search: Advanced search and filtering of entries
Judging Features
Judging Process
- Category Judging: Evaluate entries within categories
- Award Assignment: Assign awards to entries
- Best in Show: Select and mark best in show entries
- Judging Workflow: Structured process for judging categories
- Judging Dashboard: Overview of judging progress
Entry Administration
- Results Publication: Publish and communicate results
- Certificate Generation: Generate award certificates
- Results Display: Public-facing results viewing
- Results Export: Export results in various formats
- Results Notification: Email notifications for award winners
Public Voting
- Public Voting Interface: User-friendly interface for public
- Vote Tracking: Track votes by IP address
- Voting Period Control: Configure voting availability periods
- Vote Tallying: Automatically tally and rank public votes
- Public Favorites: Display entries with most public votes
Printing Features
- Entry Cards: Print cards for individual entries
- Category Placecards: Print category identification placards
- Award Certificates: Print certificates for award winners
- Show Catalog: Generate complete show catalog
- Entry Labels: Print adhesive labels for entries
- Double-sided Printing: Support for double-sided printing
Communication Features
Notification System
- Email Notifications: Send email notifications for important
- Results Communication: Notify entrants of judging results
- System Announcements: Broadcast system-wide
- Event Reminders: Send reminders for upcoming show dates
Messaging System
- Message Composition: Create and send messages
- Recipient Selection: Send to individual or groups of entrants
- Message Templates: Pre-defined templates for common
- Read Tracking: Track message read status
- Message History: Maintain history of communications
User Management Features
User Accounts
- Account Creation: User registration and account setup
- Profile Management: Update user profile information
- Password Management: Reset and change passwords
- Email Verification: Verify user email addresses
Role Managment
- Role Assignment: Assign roles to users
- Permission Control: Fine-grained control over user
- Role-based Access: Access control based on assigned roles
- Role Creation: Create custom roles with specific permissions
User Impersonation
- User Impersonation: Administrators can impersonate users
- Session Control: Start and stop impersonation sessions
- Access Limitation: Restricted to administrative users only